Equipment is shared across teams
When equipment is booked and shared, custody gaps create conflict. Track assignments and transfers so “who has it” is always clear.
UsesEquipment tracking
Equipment tracking
Track high-value equipment across departments and sites with full lifecycle visibility. Keep assignment, inspections, maintenance history, and movements connected so teams can prove where equipment is and what changed over time.
Keep high-value equipment accountable and ready: track assignments, inspections, maintenance, and movement history so teams reduce downtime and prove where equipment has been.
See IO in action
Why inventory operations matter for Equipment tracking
Equipment tracking protects high-value assets and keeps teams ready. Inventory operations connect assignment, location, inspections, and maintenance history—so you can prove where equipment is, what condition it’s in, and what changed over time when incidents or audits happen.
Common challenges
Most teams start here. IO helps you reduce drift, keep accuracy high, and maintain a trail you can trust.
Maintenance history is scattered
Inspection and maintenance notes often live in emails or tickets. Keep maintenance history attached to the equipment record.
Hard to prove condition over time
Incidents and audits require evidence. Preserve changes with context so condition and responsibility are defensible.
How IO supports this workflow
IO keeps locations, movement history, and controls connected—so teams can move faster without losing traceability.
- Custody and maintenance visibility
- Audit-ready assignment history
What to track for equipment
• Equipment identity and current location • Assignments, reservations, and custody trail • Inspection and maintenance notes • Status changes (in service, out for repair, retired) • Exports for audits and operational review
Typical workflow
01
Register equipment
Create a single source of truth with identity details and home location.
02
Assign and transfer
Record assignments and transfers so custody stays visible as equipment moves.
03
Log inspections and maintenance
Capture notes and status changes so readiness is always known.
04
Audit readiness
Export assignment and history reports to answer questions without manual reconstruction.
Map IO to your workflow
Share how you run this process today. We’ll recommend the right setup and rollout.
Controls & evidence
Control who can change status or retire equipment, and require notes for exceptions. The audit trail preserves the story of each asset over time.
Integrations & exports
Export equipment lists and history for audits and management reviews. Integrate with maintenance or ticketing workflows to keep updates consistent.
FAQ
Can we track shared equipment across sites?
Yes—model sites and locations, then record transfers so custody stays clear.
Does this support maintenance tracking?
Yes—capture maintenance notes and status changes in the equipment record.
How do we know equipment readiness?
Readiness comes from consistent status and maintenance updates tied to each asset.
Can we export assignment history?
Yes—exports make audits and incident reviews faster and more defensible.
What should we start with?
Start with high-value equipment and a simple assignment workflow, then expand to maintenance and reporting.