Unknown custody history
If “who has it” requires a search party, you have a custody gap. Record check-outs, returns, and transfers so ownership is always clear.
UsesAsset tracking
Asset tracking
Maintain custody, assignment, and lifecycle history for assets that must be accounted for. Track check-outs, transfers, condition changes, and maintenance notes so audits and reconciliations don’t require manual reconstruction.
Build a custody trail that stands up to audits: track assignments, transfers, maintenance notes, and status changes so assets stay accountable across teams and sites.
See IO in action
Why inventory operations matter for Asset tracking
Asset tracking is accountability at scale. Inventory operations create a custody trail (check-outs, returns, transfers) and lifecycle context (condition, maintenance notes, status) so teams can answer “where is it” and “who had it” instantly—without manual reconstruction.
Common challenges
Most teams start here. IO helps you reduce drift, keep accuracy high, and maintain a trail you can trust.
Lifecycle events tracked in multiple tools
Receiving, maintenance, and retirement often live in different places. Keep lifecycle changes attached to the asset record so history is complete.
Audit friction
Audits fail when evidence is incomplete. Preserve time, user, and context so reporting is export-ready.
How IO supports this workflow
IO keeps locations, movement history, and controls connected—so teams can move faster without losing traceability.
- Chain-of-custody by default
- Lifecycle visibility from receiving to retirement
What to track for assets
• Asset identity (tag/serial) and current location • Assignments (custody) and handoff history • Condition, status, and lifecycle milestones • Maintenance/inspection notes and attachments • Exports for audits, reconciliations, and reviews
Typical workflow
01
Register and tag assets
Create a single record per asset with identity details and a home location.
02
Assign and transfer custody
Record check-outs, returns, and transfers so the chain of custody is always visible.
03
Capture lifecycle updates
Log maintenance, repairs, status changes, and retirement decisions as part of the asset history.
04
Audit and reconcile
Run spot checks and export custody/lifecycle reports to close gaps without manual reconstruction.
Map IO to your workflow
Share how you run this process today. We’ll recommend the right setup and rollout.
Controls & evidence for assets
Limit who can change status, retire assets, or edit identity fields. Keep an audit trail so teams can prove custody and lifecycle changes over time.
Integrations & exports
Export asset lists, custody history, and lifecycle events for audits, finance, and operational reviews. Integrate with ticketing or procurement processes to keep records aligned.
FAQ
Can we track who last had an asset?
Yes—custody history records check-outs, returns, and transfers so “who had it” is always answerable.
Does this support maintenance history?
Yes—capture maintenance notes and lifecycle updates within the asset record so history is complete.
What about shared assets?
Shared assets work well—use locations and custody events to keep accountability clear even when items move frequently.
Can we do quick audits?
Yes—spot checks and exports help you reconcile gaps quickly and improve processes over time.
How do teams start?
Start with the highest-value assets and a simple custody workflow, then expand to lifecycle and reporting.